What is Microsoft Report Builder?

Lesson 1.1: What is Microsoft Report Builder?

In this lesson, you'll get introduced to Microsoft Report Builder — a lightweight report authoring tool for SQL Server Reporting Services (SSRS).


📌 Overview

  • Microsoft Report Builder is a free standalone report authoring tool.
  • It is designed for creating paginated reports (ideal for printing or PDF export).
  • Works seamlessly with SQL Server Reporting Services (SSRS) or Power BI Report Server.
  • It allows users to design, preview, and publish reports without needing Visual Studio.

🎯 Key Features

  • Drag-and-drop report design interface
  • Support for tabular and matrix (pivot-style) layouts
  • Rich data visualizations: charts, gauges, maps
  • Expressions and calculated fields using VB.NET syntax
  • Multiple export options: PDF, Excel, Word, XML, etc.

💡 Why Use Report Builder?

  • Designed for business users and analysts
  • Does not require developer tools or Visual Studio
  • Easy to connect to shared data sources or local queries
  • Ideal for creating one-time or recurring printed reports
  • Good option for on-premise SSRS or Power BI Report Server deployments

📷 Interface Tour

  • Ribbon: Top toolbar with Insert, Home, Run, and View tabs
  • Design Surface: Main canvas where you place tables, charts, etc.
  • Report Data Pane: Area to manage data sources, datasets, parameters, and images

🔄 Typical Workflow

  1. Connect to a data source (e.g., SQL Server)
  2. Create one or more datasets using queries or stored procedures
  3. Drag and arrange tables, charts, or visuals on the design surface
  4. Use expressions to add calculated fields or dynamic logic
  5. Preview the report inside Report Builder
  6. Publish the report to SSRS or Power BI Report Server

🧠 Summary

  • Report Builder is a powerful yet simple tool for designing paginated reports.
  • It is best suited for business users or analysts working with on-prem SQL Server data.
  • Offers visual design, strong export capabilities, and easy deployment.

✅ Next Lesson

Lesson 2: Understanding SSRS Architecture

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