What is Microsoft Report Builder?
Lesson 1.1: What is Microsoft Report Builder?
In this lesson, you'll get introduced to Microsoft Report Builder — a lightweight report authoring tool for SQL Server Reporting Services (SSRS).
📌 Overview
- Microsoft Report Builder is a free standalone report authoring tool.
- It is designed for creating paginated reports (ideal for printing or PDF export).
- Works seamlessly with SQL Server Reporting Services (SSRS) or Power BI Report Server.
- It allows users to design, preview, and publish reports without needing Visual Studio.
🎯 Key Features
- Drag-and-drop report design interface
- Support for tabular and matrix (pivot-style) layouts
- Rich data visualizations: charts, gauges, maps
- Expressions and calculated fields using VB.NET syntax
- Multiple export options: PDF, Excel, Word, XML, etc.
💡 Why Use Report Builder?
- Designed for business users and analysts
- Does not require developer tools or Visual Studio
- Easy to connect to shared data sources or local queries
- Ideal for creating one-time or recurring printed reports
- Good option for on-premise SSRS or Power BI Report Server deployments
📷 Interface Tour
- Ribbon: Top toolbar with Insert, Home, Run, and View tabs
- Design Surface: Main canvas where you place tables, charts, etc.
- Report Data Pane: Area to manage data sources, datasets, parameters, and images
🔄 Typical Workflow
- Connect to a data source (e.g., SQL Server)
- Create one or more datasets using queries or stored procedures
- Drag and arrange tables, charts, or visuals on the design surface
- Use expressions to add calculated fields or dynamic logic
- Preview the report inside Report Builder
- Publish the report to SSRS or Power BI Report Server
🧠 Summary
- Report Builder is a powerful yet simple tool for designing paginated reports.
- It is best suited for business users or analysts working with on-prem SQL Server data.
- Offers visual design, strong export capabilities, and easy deployment.
✅ Next Lesson
Lesson 2: Understanding SSRS Architecture
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